Calling all creative Northeastern Ohio artists and vendors: it’s that time of year again!
Waterloo Arts is excited to host its 2023 Holiday Co-Op in the main gallery from November 24 through December 23 in support of maintaining its thriving local arts community.
Deadline: October 15th at 11:59pm. Be prepared to include your contact information, images of work and/or past market displays, price range, and type of wares to market.
ABOUT THE CO-OP:
What does it cost to be a vendor?
Artists and vendors can apply for tables with the opportunity to have their fee refunded in exchange for staffing the shop. Upon acceptance, vendors will secure their space by paying the $30 fee. Additionally, Waterloo Arts will take a 30% gallery commission on all sales to cover operational costs.
What is the timeline?
The Holiday Co-op is open November 24th through December 23rd on Fridays & Saturdays from 11am-8pm, and Sundays from 11am-5pm.
Deadline for submissions is Sunday October 15th at 11:59pm.
Notification of acceptance by end of day on Monday October 23th.
Payments for table fees due Wednesday, November 1st. This confirms your participation in the event.
Drop-off and Installation of wares at the gallery will take place Friday and Saturday, November 17th and 18th at the gallery from 12-4PM. Inventory due at drop-off!
Shop attendant shifts sign-up will also be due by November 17th.
Deinstallation and pick-up/closing reception of remaining wares is Saturday, December 23rd from 5pm-6pm. (Closing early at 5pm final day, Saturday Dec. 23rd)
Where does the sale take place?
Waterloo Arts Gallery, 15605 Waterloo Rd, Cleveland, OH 44110
What else do I need to know?
Cash and credit transactions will be accepted through our Square POS. Artists/vendors will be paid their sales amount (minus the 30% gallery commission) after the close of the Holiday Co-Op.
All goods are required to be tagged with the artist/studio name or initials, item, and price. More specifics regarding labels will be provided upon acceptance.
Vendors are asked to consider the display of their wares. Waterloo Arts can offer limited table coverings and display structures. Please plan to bring signage, business cards, display structures, and additional flair to make your booth pop!
If you have any questions or comments, please email firstname.lastname@example.org. Or, call (216) 692-9500. Thank you for your interest in the Holiday Co-op at Waterloo Arts!
FAQ for accepted participants
Q: How will I know where to put my things when I arrive for drop-off?
A: Tables are pre-placed in the gallery and vendors are assigned to tables ahead of the designated drop-off times. Upon arrival, please find the table labeled with your name and/or business and begin setting up! Limited table coverings will be available for you to borrow. If you cannot stay to install your wares, you may arrange ahead to leave all tagged products and display items in a box labeled with your name for Waterloo Arts staff to install. Please note that Waterloo Arts staff may make minor adjustments to table arrangements before opening shop to ensure that the shopper experience is seamless & spectacular.
Q: Where do I include my products’ SKU numbers?
A: Because we use our POS for other events at WA, we don’t yet track SKU numbers. If you have a sophisticated system for tracking your inventory, you may work those numbers/notation into your inventory sheet. We will reference those numbers in your final sales report to assist.
Q: Will I be notified when I’ve sold items? How will I know when I need to restock my table?
A: Waterloo Arts staff will contact you when your table is beginning to look sparse. We will try our best to contact you ahead of the weekend to make sure you have time to get to the gallery! Our busiest weekends are opening and closing weekend, as well as the first weekend in December.
Q: Can I leave backstock for Waterloo Arts to restock my booth during the run of the sale?
A: Yes. You may store additional product in a box under your table.
Q: I have custom packaging for my items, and I’d like them to be boxed/bagged/wrapped in a certain way upon purchase. Is this possible?
A: If necessary, you may include custom packaging in your drop-off box. Please indicate which items the packaging is intended to be used for (ex. Only earrings need bags; Glass sculptures each have their own box; or Perfumes are to be packed in cloth pouch). We will keep these materials behind the register and inform scheduled clerks which items require custom packaging. You may alternately provide business cards, signage, or social media links at your table for guests to receive branded takeaways.
Q: All the shifts are filled/I can’t work any of the remaining shifts. Will I still be able to have my table fee reimbursed?
A: Once all shifts are filled, we will then open up the shift scheduler to accept more than one vendor per shift.
Q: If I’ve signed up for a shift, will I be provided with instructions on how to open shop, close shop, and make sales?
A: All vendors who schedule shifts will receive instructions detailing how to enter the building, how to navigate the Square POS on the iPad, where to find extra supplies, and who to contact in case of trouble. We will also print a quick reference sheet to place behind the checkout counter.